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DOKS® offers advanced solutions

DOKS offers advanced solutions regardless of the size of the organisation

Compliance
Accountability, compliance, and compliance with laws and regulations are an important part of the business of companies and organizations of all sizes, regardless of industry. Every responsible company or organisation wants to ensure that it operates in accordance with laws and regulations in all situations and in accordance with the company’s own rules.

The main purpose of the compliance function is to understand and identify the various risk factors in business operations and to draw up guidelines for their management. Nowadays several listed companies and other valued organisations searches out tools to support the compliance function, and DOKS has been able to offer solutions for this to an increasing number of significant parties. For the efficient implementation of the compliance function, DOKS® service includes business information of several countries, which can be used to quickly conduct various background checks on suppliers, customers or other stakeholders.

DOKS offers comprehensive Know Your Counterparty solutions in both domestic and international environments. With the help of the solutions, documents used to know suppliers, customers and other stakeholders and to find out background information have been replaced with modern electronic tools, such as electronic identification, digital information requests and direct access to information sources maintained by authorities or our partners, from several different countries. The service provides to it`s customers with a high-quality tool for implementing good corporate governance and managing governance risks, while ensuring compliance with ethical business principles.

DOKS is a modern service for obtaining and monitoring background information for suppliers, customers, other contractual partners or stakeholders. The service automatically screens suspension, sanctions and PEP lists and, if necessary, monitors other essential register data. In addition, DOKS also provides solutions for the acquisition and management of responsible person and beneficiary information, and this information can also be automatically included in continuous sanctions and PEP screening. The service can be used to send customised forms to contractual partners, for example, when establishing a contractual relationship or for evaluating stakeholders.

When using DOKS service, there is an opportunity to enable a number of additional services, such as electronic signature, secure messaging and the whistleblower channel. DOKS’s electronic signature enables strong electronic signatures with online banking credentials or similar methods from several different countries.

Financial administration

DOKS® optimises and simplifies the process of customer identification and due diligence for accounting firms and other actors in the financial sector. A key obligation of the Act on Preventing Money Laundering is to produce a customer-specific risk assessment. Accounting firms and other companies in the financial sector are well placed to recognise and prevent criminal activities.

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Advocacy and legal services

The Act on Preventing Money Laundering applies to lawyers and others offering legal services when they are dealing with cases defined more closely in the Act on Preventing Money Laundering. The Act on Preventing Money Laundering is applied mainly to cases which are not connected to trials or preliminary investigations

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Real estate brokerage

Real estate companies (including letting) and other property operators have an obligation in accordance with the Act on Preventing Money Laundering to identify their customers and their representatives. From the perspective of real estate and letting agencies, this information is of course essential and necessary when a customer relationship is formed and maintained.

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Investment and finance

In the Act on Preventing Money Laundering, companies offering financial service include operators which practice finance leasing, credit provision, foreign exchange services, debt collection services or guarantees. The law concerns companies offering investment services when they provide financing, advice on corporate restructuring, foreign exchange services, recommendations relating to transactions in financial instruments, services relating to underwriting of emissions or storing, or provide safekeeping and administration of financial instruments for the account of customers (Act on Investment Services (747/2012) Chapter 2, Section 3, subsection 1, paragraphs 1–8).

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